The name of the Corporation shall be the Le Roy Oatka Knights Sports Hall of Fame, Inc. and is a registered 501 (c) 3 charitable organization.  The principal location of the organization will be in care of Reid A. Whiting, Esq., 31 West Main Street, Le Roy N. Y. 14482 until otherwise changed by the Directors.



ARTICLE II:  PURPOSE

Athletics at Le Roy High School has a long and proud tradition.  The purpose of the Corporation is to honor former Le Roy High School athletes, teams, coaches and others who have excelled in their role and brought pride to themselves, to Le Roy High School and to the community.  The induction will take place every two years unless changed by the Board of Directors by majority vote.  The Le Roy Oatka Knights Sports Hall of Fame, Inc. was initially created and funded by group of eight anonymous founders.  The funding was meant to help the organization establish itself in its earlier years until it can be self-sustaining.  The organization is not affiliated with Le Roy High School or any other organization.



ARTICLE III:  FISCAL YEAR

The fiscal year of the Corporation shall be, unless otherwise decided by the Board by majority vote, the twelve month period ending December 31 of each year.



ARTICLE IV:  GOVERNANCE

Directors:  The Board of Directors shall be the managing body of the organization.  The number of Directors shall number no less than seven and no more than thirteen.  The Directors should include a cross section of individuals who have the ability to achieve the intended purpose and goals of the organization.  The founders will appoint the initial Directors and any future Directors will be approved by a majority vote of Directors.

Terms of Directors:   Directors shall serve three year terms.  The Board of Directors shall be divided into three groups as equal in number as possible.  At the first Board of Directors meeting, the Directors will stagger their terms into three groups as evenly as possible to provide continuity as new Directors join the organization.  Director terms will end on December 31 of the final year of their term.

Officers:  The Directors shall elect the officers of the organization to include a President, Vice-President, Treasurer, and Secretary.  The Directors may create additional officer positions from existing Directors.  The President will conduct the Board meeting.  The Vice President will assist the President and act on his/her behalf in the event the President is absent.  The Treasurer will maintain the financial records of the Corporation.  The Secretary will keep records of all board meetings and will distribute the copies of minutes to all Board members.   Officers shall serve a one year term.

Committees:  The Board may also create any committee of the Board by majority vote and must be comprised of existing Directors.  Each committee will elect their respective chairperson.  The Board or any committee of the Board may enlist volunteers to help their efforts.  Any committee meeting held between Board meetings shall provide a report at the next Board meeting following the committee meeting.

Meetings:  The Board and any committee(s) established by the Board shall meet at least once a year.  A majority of the entire Board or any committee shall be necessary to constitute a quorum.  The President or any committee chair is responsible for calling meetings and he/she shall properly notify each member of any meeting.  Proper notification would include any written notification or published meeting schedule.   Special meetings may be held at any time upon the request of the President, or any three Directors. Written notice of such special meeting and the purpose will be sent to each Director no less than one week prior to the meeting.

Minutes:  Each Board meeting and any committee so created shall keep minutes of the meeting and the minutes shall be kept by the Secretary and made available for examination by any Director or any regulatory entity.  Roberts Rules of Order shall be followed.

Amendments to the By-Laws:  Any amendments to the by-laws may be made by three-quarters approval of the entire Board of Directors.

Vacancies and Removal:  Any member of the Board of Directors may resign by delivering his or her written resignation to the President. Such resignation shall be effective upon receipt unless it is specified to be effective at some other time.  Any vacancies that have the remaining number of Directors at seven or more may be left vacant or filled at the discretion of the President.  If the vacancy has the remaining number of Directors at less than seven, then the President must replace the vacancy and such appointment will serve out the remaining term of the vacancy created.  A Director may be removed for cause upon the affirmative vote of three quarters of the entire Board of Directors.

Dissolution:  Upon the dissolution of the organization, the Board of Directors shall, after paying or adequately providing for the debts and obligations of the organization, distribute the remaining assets to any Section 501 (c) (3) non-profit organization of their choosing.

Payments and Borrowing Authority:  The President and Treasurer together are permitted to open financial accounts in any FDIC depository.  Any account maintained will require two signatures for withdrawal or check writing purposes over one hundred dollars.  Any payment or reimbursement of expenses shall be approved by both the President and Treasurer.  No Director, Officer or committee shall create any financial liability for the Corporation.  Only the Board of Directors can create any financial liability by unanimous consent.

Remuneration:  No Director or Officer shall receive any remuneration.  Reasonable expenses may be reimbursed with proper documentation approved by the President and Treasurer. Any reimbursement to the President must be approved by the Treasurer and Secretary.

Other Activities:   Notwithstanding any other provision of these Articles, the Corporation shall not carry on any other activities not permitted to be carried on by a corporation exempt from Federal income tax under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).

ARTICLE VI:  CRITERIA FOR INDUCTION

The Founders recognize the selection of inductees, despite the best criteria, is a subjective process, especially in the earlier years of Le Roy athletics where documentation is missing or difficult to obtain.  The intent of the founders is to provide general guidance, not complete definitive qualifications where little data is available.  In this instance, the Directors should have a consensus that the individual, team, coach or others were the best of their time.  Where better records have been maintained for individual and team performance, the Board has the authority to establish more definitive criteria for each of the categories listed below.

All individual inductees should be of good moral character and be recognized for achievements to the athletic program during high school and/or post high school.  Any individual inductee involved in any major scandal, guilty of any felony, been incarcerated or is an immediate relative of a current director shall be ineligible for induction.

Individuals may be inducted posthumously.  Inductees may reside anywhere in the United States or territories thereof and will be selected regardless of race, color, creed, gender, religion or political affiliation.

Inductees will be honored in the following categories:

Athletic Achievement:  Individual inductees include a male or female who has been out of high school for fifteen years.  The Board shall have the responsibility and authority of establishing any specific criteria of athletic achievement.  The criteria can also include athletic achievements in college or professional sports.  

Team Achievement: The Board should consider the induction of any team that was undefeated, won conference, sectional or state honors.  Multiple teams could also be considered that hold a school, conference, sectional or state winning streak.

Coaching Achievement:   Male or female coaches are eligible if they coached five or more years at Le Roy High School and have been out of coaching at Le Roy High School for more than five years.  The Board shall have the responsibility and authority of establishing any specific criteria for coaching achievement.

Special Recognition:   The founders are aware of others in the community who have contributed to the success of Le Roy Athletics.  This classification is for any individual or business the Board decides is deserving of special recognition.